Print RFQ Template South Africa
This free print RFQ template helps procurement teams, schools, publishers, corporates, NGOs and project managers request comparable commercial-print quotations. It is designed to reduce the missing specifications that often make supplier quotations difficult to compare.
Download the RFQ template as CSV Use the interactive specification generator
Print RFQ Template
| Project / RFQ reference | Internal reference, tender number or campaign name |
|---|---|
| Product | Book, manual, workbook, booklet, diary, catalogue, packaging, label or other item |
| Quantity | Total quantity and quantity per version/title/language where applicable |
| Finished size | A4, A5, A6, custom trim size or dieline dimensions |
| Pages / construction | Total pages including/excluding cover; panels/components for packaging |
| Colour | Black and white, full colour, mixed colour, spot colours where specified |
| Paper / material | GSM, stock type, board, self-adhesive material or approved equivalent |
| Binding / assembly | Perfect, PUR, saddle stitch, wiro, spiral, casebound, die-cut/glued or other |
| Finishing | Matt/gloss laminate, UV, foil, debossing, numbering, perforation, drilling, etc. |
| Artwork | Print-ready PDF, supplied files, design required, dieline supplied |
| Proof requirement | Digital proof, printed proof, approval sample or production sample |
| Packing | Carton quantity, labels, sets, title/language separation or special packing |
| Delivery | One address or allocation per branch/district/campus; delivery deadline |
| Required date | Quote deadline, artwork deadline and final delivery date |
| Commercial requirements | Price validity, payment terms, compliance documents or purchase-order process |
Why Detailed Print RFQs Get Better Quotations
A total quantity without paper, size, pages, colour, finishing and delivery can describe several completely different manufacturing jobs. A structured specification helps each printer price the same requirement and makes quote comparison more meaningful.
Multi-Title, Multi-Language & Multi-Destination Projects
For complex projects, attach a matrix with one row per title, language, version or SKU and a separate allocation table for every delivery point. For very large programmes, use the Enterprise Print RFQ Builder and our multilingual printing guide.
Formal Tenders
This template is a planning aid, not a substitute for an issued tender document. Public-sector buyers and bidders should follow the current procurement documents and submission instructions for the relevant opportunity. See our Printing Tenders South Africa guide.